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¶ Data Processing Activities
¶ What is a record of processing activities (RoPA)?
A record of processing activities (RoPA) is a documented overview of how an organization processes personal data. It is required under GDPR (Article 30) and must include information such as:
- The purpose of the processing
- The types of personal data being processed
- Who the data is shared with
- How long the data is retained
- Technical and organizational security measures
The record helps organizations comply with data protection regulations and demonstrate accountability.
¶ Why do you need to have a RoPA?
A record of processing activities (RoPA) is necessary to:
- Comply with legal requirements under GDPR (Article 30)
- Ensure oversight and control of personal data
- Document that the organization processes data lawfully and securely
- Demonstrate accountability during regulatory audits
- Identify and mitigate privacy risks
- Avoid fines, as failure to maintain an up-to-date record can result in penalties from supervisory authorities
It helps organizations comply with data protection laws and safeguard individuals' rights.
¶ How you create and manage the RoPA in Diri
You are now on the homepage in Diri.
- Select "Privacy."
- On the left side of the screen, you will now see that the information in the menu has changed. "Cyber Security" has changed to "Privacy."
- To start registering processing activities, select "Processing Activity" in the left menu.
3. Select “Record Processing activity” in the upper right corner in the image.
4. You can now follow the process and complete the registration of the processing activity in Diri. End with "submit".